HPI is recognized as one of the leading university institutes for computer science (www.hpi.de). Our goal is to strengthen Europe's digital sovereignty with excellent research and practice-oriented teaching in computer science. At HPI, we are convinced that excellence is created when knowledge from different disciplines is collaboratively combined to create responsible and pioneering solutions for the future.
In our research clusters "Systems," "Data and AI," "Foundations," "Digital Health," and "Security," researchers from various disciplines work together on topics relevant to solving the challenges facing society. The Digital Engineering Faculty of the University of Potsdam and HPI offers a computer science engineering degree program that is unique in Germany. 

In the course of its strong growth, the Hasso Plattner Institute is looking for the earliest possible start date for an

Administrative Assistant (m/f/x) 

​The position is temporary and full-time.

The international academic and research collaboration between HPI and Mount Sinai Hospital was initiated in 2017, in an effort to bring digital engineering and healthcare together, resulting in the foundation of the Hasso Plattner Institute for Digital Health at Mount Sinai (HPI-MS). As the largest integrated health system in New York City, the Mount Sinai Health System (MSHS) is a leader in advanced healthcare and health research, and provides an opportunity to researchers working with health data in the field of individual healthcare, data analytics, AI in health and digital public health and global health. In April 2024, a new graduate school was launched to strengthen the existing partnership between HPI in Potsdam and HPI.MS in New York.

Your future tasks

• Work closely as a team-member of the Digital Health Partnership Coordination Office, supporting the Academic Program Coordinator and the IT-Liaison
• Provide general administrative support including filing and documentation management
• Assist in managing the graduate school budget by regular basic bookkeeping tasks, such as expense tracking and invoice processing
• Manage correspondence, directing them to the appropriate personnel
• Coordinate and schedule appointments, meetings and travel arrangements for researchers of the graduate school
• Support the organization of graduate school events, workshops and conferences
• Collaborate with researchers to ensure smooth functioning of the graduate school operations

What you should bring

• Relevant training or equivalent for office assistance
• Proven experience as an office assistant or in a similar administrative role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and multitasking skills with attention to details
• Excellent communication and interpersonal skills
• Dedicated, positive attitude, adaptability and a willingness to learn
• Fluent in German and English

What we offe

• A multifaceted job, embedded in an international and dynamic working environment
• An exciting, responsible position in which you can make a difference
• Regular training opportunities; insight into scientific research
• Regular team events and workshops 
• Attractive employee offers (corporate benefits)
• Company-subsidized public transportation ticket/Deutschlandticket
• Possibility to work remotely
• Numerous sports facilities (tennis and basketball courts, beach volleyball court, calisthenics park, and participation in running events)
• Workplace on the HPI campus in Potsdam-Babelsberg (Griebnitzsee S-Bahn station), with fast transportation connections to Berlin

We look forward to receiving your application documents including salary requirements. Please apply exclusively via our career page.

Contact persons HR Recruiting:

Nicola Mertens / Tobias Pröchtel
+49 331 5509-428 / -425