The Hasso Plattner Institute (HPI) is Germany's university center of excellence for digital engineering (www.hpi.de). The joint digital engineering faculty of the University of Potsdam and HPI offers an engineering computer science program that is unique in Germany and particularly practice-oriented. HPI conducts world-renowned university research. The focus of HPI teaching and research is on the fundamentals and applications of large, highly complex and networked IT systems.
 

 In the course of its strong growth, the Hasso Plattner Institute is looking to recruit a
 

Office Assistant (m/f/d) 

 

The position is temporary and full/part-time.

 

The international academic and research collaboration between HPI and Mount Sinai Hospital was initiated in 2017, in an effort to bring digital engineering and healthcare together, resulting in the foundation of the Hasso Plattner Institute for Digital Health at Mount Sinai (HPI-MS). As the largest integrated health system in New York City, the Mount Sinai Health System (MSHS) is a leader in advanced healthcare and health research, and provides an opportunity to researchers working with health data in the field of individual healthcare, data analytics, AI in health and digital public health and global health. In April 2024, a new graduate school will be launched to strengthen the existing partnership between HPI in Potsdam and HPI.MS in New York.

 

Your future tasks

  • Work closely with the Co-director and focal point of the partnership in Potsdam, as part of the coordination office team
  • Provide general administrative support including filing and documentation management 
  • Assist in managing the entire graduate school budget by basic bookkeeping tasks, such as expense tracking and invoice processing
  • Manage correspondence, directing them to the appropriate personnel
  • Coordinate and schedule appointments, meetings and travel arrangements for researchers of the graduate school
  • Support the organization of graduate school events, conferences and meetings
  • Collaborate with researchers to ensure smooth functioning of the graduate school operations

 
What you should bring

  • Relevant training or equivalent for office assistance
  • Proven experience as an office assistant or in a similar administrative role
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)
  • Strong organizational and multitasking skills with attention to detail
  • Excellent communication and interpersonal abilities
  • Positive attitude, adaptability and a willingness to learn
  • Fluent in German and English, both written and verbal

 

What we offer

  • A multifaceted job, embedded in an international and dynamic working environment
  • An exciting, responsible position in which you can make a big difference
  • Regular opportunities for further training
  • Regular team events and workshops 
  • Attractive employee offers (corporate benefits)
  • Discounted lunch at Campus Kitchen One
  • A subsidized company ticket (EUR 15.00 employer's contribution)
  • Flexible working hours without core working hours with a corresponding flexitime account
  • Free drinks (coffee, tea, water) and fresh organic fruit and vegetables
  • Possibility of mobile working up to 2 day a week 
  • You can use our external employee counseling service free of charge for problems of any kind (including in your private life)
  • A workplace at the HPI campus in Potsdam-Babelsberg (S-Bhf. Griebnitzsee) with excellent commuting possibilities to Berlin

 

We look forward to receiving your application documents including salary requirements. Please apply exclusively via our Career page.
 

HR-Recruiting:

Diana Kulhei
+49 331 5509-435

Hasso-Plattner-Institut für Digital Engineering gGmbH
Prof.-Dr.-Helmert-Str. 2-3

14482 Potsdam